Fleethand Management System

The essence of “Fleethand’s” route planning solution is to create a specific task and a precise route, map it, and then send that precisely planned task/route to the driver in the “Fleethand” app on the mobile device. A dedicated HGV-specific map showing toll and toll-free roads, truck restrictions, hazardous road sections, and traffic flows can also add company-specific HGV parking areas, petrol stations, and route templates to your route planning. The result is an optimal route, perfected by the transport manager and calculated by AI using cost and toll calculations, avoiding the unplanned kilometers that often occur when the driver must decide which route to take to reach the destination. Optimal route planning reports allow managers to assess whether drivers have driven the routes as planned, assess the difference between the distance planned and the distance driven, and see the exact places where the driver failed to follow the route.

After analyzing the data of the entire fleet, the “Fleethand” system offers the user all the vehicles suitable for re-coupling, ranking them from the most suitable to the least suitable. The algorithm assesses the suitability of each of the vehicles based on the available attributes, pre-planned routes, hours driven by the driver, and estimated arrival times. Once the user has selected a vehicle for re-coupling, the most suitable location for re-coupling is also offered. Once the re-coupling position has been confirmed, the “Fleethand” system automatically re-plans the routes for both vehicles, so all the user must do is confirm it and the drivers see the updated plan. Alternatively, the user can switch back at any time if the situation has changed, and the re-coupling is no longer necessary.

Smooth communication between transport managers and drivers is crucial for the proper management of load transport. “Fleethand’s” instant messaging function ensures constant and uninterrupted communication between managers and drivers, with the flexibility to send a variety of scanned documents, photos, and other files.

“Fleethand’s” electronic document transfer tool helps speed up the exchange of relevant documents between drivers and managers. Drivers can simply scan the documents they receive using the camera on their mobile device and transmit the images in real time to managers. The scanner on the driver’s mobile device is fully customized for ease of use and convenience. It automatically recognizes the edges and crops the photo, recognizes text, and adjusts it to straighten it, making the document suitable for further use and archiving. Meanwhile, managers can upload a variety of relevant electronic documents such as insurance policies, driver posting declarations, or other general instructions to the “Fleethand” system.

This “Fleethand” tool allows you to remotely monitor your vehicle’s condition and inventory. Drivers fill in an electronic transfer and acceptance certificate, provide photos of the vehicle’s defects/damages and sign it on their mobile device. Drivers are not allowed to leave any fields blank when filling in the report, and any damages must be photographed. . The newly completed transfer and acceptance certificate is automatically compared with the last completed certificate in the system and, if there is new damage or irregularities, the company’s maintenance technicians are alerted to the deficiencies.

Dynamic electronic forms allow each company to create specific forms for driver control according to its own needs, which makes the daily work of managers much smoother. This function allows to create relevant filling instructions such as an accident form, a periodic inspection sheet for a refrigeration unit or other.